Free guest count tool
Estimate guest count, see your tier.
A live calculator for weddings, birthdays, and corporate events. Slide to your expected attendance and the matching PicShots tier and price appear in your local currency.
Plan calculator
What size is your event?
Move the slider or pick a guest bucket — your plan and price update live.
Suggested plan
Free
Free
Forever-free for small gatherings. Upgrade only when your event grows.
Prices in USD. Paddle may show your local currency at checkout.
- Up to 10 guests
- 3 shots per guest
- Video clips — upgrade from Free to unlock
- Live host gallery + QR
- Bulk ZIP download
- Optional PIN-protected guest access
More than 250 guests? Contact us.
Estimation tips
How event planners pick a guest count
- Start with the invited list, then multiply by the realistic RSVP rate for your event type.
- Local weekend weddings: ~80% attendance. Destination or weekday events: ~60–70%.
- Subtract guests who you know will only come to the ceremony but skip the reception.
- Round up to the next pricing tier so you have headroom for plus-ones and walk-ins.
- If using PicShots: count anyone with their own phone who is likely to take photos.
FAQ
Common questions
How accurate is a guest count calculator?
For typical weddings, expect roughly 75–85% of invited adults to attend in-person events and 60–70% for destination weddings or weekday events. Treat the calculator as a planning estimate — confirm with RSVPs as they come in.
Should I plan for the invited number or the expected number?
Plan event-day operations (seating, catering, photo sharing) around the expected attendees, but plan invitations and save-the-dates around the invited number. PicShots prices on expected guests, so use the calculator's number that matches the day-of crowd.
What counts as a guest for PicShots pricing?
A guest is anyone who scans the QR or opens the event link and uploads photos. Children with their own phone count if they participate. People you invite but who never open the link do not affect the live gallery experience.
Can I upgrade later if more guests show up?
Yes. PicShots tiers can be upgraded from the host dashboard at any time without losing any uploads. The calculator is for planning; you are not locked in.
Is the calculator free to use?
Yes. The calculator runs entirely in your browser, with no sign-up. Use it to estimate your tier, then create an event when you are ready.
Got a number? Lock in your tier.
Create an event in two minutes, share the link or QR with guests, and collect every photo into one private gallery.
- Free for 10 guests
- No app required
- Host-controlled